Project Scope Statement Management Phases

Question: Discuss about the Project Scope Statement for Management Phases. Answer: Project Description The project aims at the re-design and renovation of the three bedroom house. The house is currently in a bad shape and there are a number of tasks which will be included in the project activities associated with flooring, cleaning, repairing and painting of the house. The surroundings will also be assessed to determine the necessary modifications that can be done to convert the house in the living entity. Project Goal The goal of the project is to convert the three bedroom house in an excellent living entity. Project Objectives To re-design the three bedroom house in terms of flooring and painting. To complete the cleaning and repair work necessary in the three bedroom house To modify the surroundings of the house in terms of parking space and the open area included in the house. Project Scope Project Scope includes all those activities that will be covered during the project timeline (Scope Management, 2016). In Scope The project will cover the construction design that will be followed to re-design the three bedroom house. An environment study will also be carried out to determine the surroundings and the area of the three bedroom house. Risk assessment will also be done to determine all the activities that can go wrong in the project timeline. Quality checks will also be done to make sure that the project activities take place as per the requirements that have been provided. Out of Scope All the dealings and negotiations with the third parties will not be covered during the project. Any cancellations from the end of the suppliers and third party vendors will not be covered during the project timeline by the project team. Project Deliverables Project plan including the budget and schedule Risk Management Plan Quality Reports Project Closure Report Project Stakeholders Owner Roles and Requirements in the project Project Sponsor Meetings with the project manager to provide all the requirement specifications Funding of the project Project Manager Creation and submission of the project plan Review of all the project activities Assignment of roles and responsibilities Chief Financial Officer Project budgeting Project Leader Assessment of the construction site and management and control of all the activities at the site Chief Contractor Site preparation, parking, fencing Chief Architect Council Approval Site Inspection Cleaning Team Cleaning of the three bedroom house and the surroundings for parking and garden area Painting Team Painting of all the rooms and outside space Repair Team Fittings Repair work required in the project Flooring activities Project Life Cycle Activities and Phases There are a number of phases that will be followed in the life cycle of the project: Initiation and Planning Phase A feasibility study will be conducted to assess whether the project can be completed with success or not. A project charter document will also be created in this phase. The planning will include the project plan to determine the project budget and project schedule (Itbusinessedge, 2016). Analysis Phase The construction site will be examined to understand the specific requirements of the bedroom house and the surrounding areas. The requirement specifications will also be analyzed for determining the cleaning, flooring, fencing, painting and repairing requirements (Pathak, 2016). Execution Phase The actual execution will be done for the repair and re-design of the bedroom house. Cleaning and flooring activities will be performed followed by fittings and repair. Painting and fencing will be done thereafter. Testing Phase Quality checks will be done by the quality officer to test the progress of the project and the adherence to the requirements set provided by the sponsor. Closure Phase The phase will include the closure and completion of the project by performing final checks and providing the project closure report. Risk Management Plan Risk is an event that marks all that can go wrong during project timelines. These are the occurrences that are potential and probable to the project and will result in negative impact (Risk Management, 2016). Risk Management Strategy Risk Identification: This is the phase in which the risks will be identified on the basis of the various factors such as location of the three bedroom house, resources involved, budget allocated and many more. Risk Analysis: The risks that have been identified will be analyzed in this phase to determine the likelihood and impact of the risks. Risk Evaluation: The risks will then be evaluated to decide whether that can be accepted or are non-acceptable in nature. Risk Treatment: The actual treatment of the risks will be done to decide whether the same shall be avoided, mitigated, transferred or shared (Heinz-Peter Berg, 2016). Risk Register Risk Responsibility Potential Causes Potential Responses Severity Scope Creep Project Leader and Project Manager Changes in the customer expectations Project Requirements Specification and Project Plan Critical Schedule Overrun Project Manager and Project Leader A lot of re-work and mismanagement in the schedule Schedule checks along with the internal and external team meetings Critical Non-adherence to the customers requirement Project Manager A lot of re-work and mismanagement in the schedule Schedule checks along with the internal and external team meetings High Budget Overrun Chief Financial Officer, Project Manager A lot of re-work and mismanagement in the schedule Progress checks along with the internal and external team meetings Critical Environmental Risks Project Manager and the teams Climatic conditions and sudden inflations in the same Assessment of the environmental conditions well in advance and also record the same on the daily basis High Value of Project Charter Project Charter is an important document that is created in the project initiation phase that includes the essence of the project along with the key stakeholders and team. It is a formal document that authorizes the Project Manager to go ahead with the project activities. It is submitted to the Project Sponsor by the Project Manager and the same authorizes this document. There are also a number of other sections that are included in the project charter document such as reasons for undertaking the project, objectives of the project, constraints that are associated with the project, high level project requirements and the scope of the project. Budget summery, schedule summary and risk estimation is also included in the project charter document. This document provides highlight of the project and all of its activities. References Archibald, R. (2016). The Six-Phase Comprehensive Project Life Cycle Model Including the Project Incubation/Feasibility Phase and the Post-Project Evaluation Phase. Retrieved 27 August 2016, from https://www.iil.com/downloads/Archibald_Di_Filippo_ComprehensivePLCModel_FINAL.pdf Heinz-Peter Berg,. (2016). RISK MANAGEMENT: PROCEDURES, METHODS AND EXPERIENCES. Retrieved 27 August 2016, from https://ww.gnedenko-forum.org/Journal/2010/022010/RTA_2_2010-09.pdf Itbusinessedge,. (2016). PMBOK's Five-Phase Project Lifecyle: An Overview - Slide 2 | ITBusinessEdge.com. Itbusinessedge.com. Retrieved 27 August 2016, from https://www.itbusinessedge.com/slideshows/show.aspx?c=78357slide=2 Pathak, R. (2016). Top 5 Project Mqnagement Phases. Project-management.com. Retrieved 27 August 2016, from https://project-management.com/top-5-project-management-phases/ Risk Management,. (2016). Risk Management Plan. Retrieved 27 August 2016, from https://www.phe.gov/about/amcg/contracts/Documents/risk-management.pdf Scope Management,. (2016). Scope Management. Retrieved 27 August 2016, from https://cdn.ttgtmedia.com/searchSoftwareQuality/downloads/Software_Project_Manager_Agility_CH05.pdf